2019 ANNUAL MEETING INFO – INTENT TO RUN, MEETING & MAILING DATES

IMPORTANT INFORMATION DATES:

The date for the 2019 Annual Member Meeting has been set for Saturday, March 23, 2019, 9:00 a.m.at the Lodge.  At this time, new Directors will be elected (three positions are opening), reports will be given from our accountant, lawyer, and each committee, and any business brought by the membership will be addressed.   Please mark your calendars with the following important dates:

 

Intent to Run Due: Tuesday January 22, 2019, Midnight.  All letters of intent to run for the board are due to the office by Midnight, January 22, 2019.  These statements can be mailed, delivered in person during office hours or emailed.  Please include a brief paragraph that will be shared with the members about you.  Three board positions will be available.

Date of Record: Wednesday February 6, 2019, 7:00 p.m.  All 2018 Fees, fines, and assessments must be paid in full by the time the office closes on February 6, 2019 in order to be eligible to vote at the 2019 Annual meeting.  Per the HLA Bylaws, there are no exceptions to this rule.  End of year statements were mailed to all members with an outstanding balance in November 2018.  Please address any concern with the office.   Note: 2019 General Assessments due March 1 are NOT included in the amount due by February 6, 2019. 

Document Mailing: Wednesday March 13, 2019.  Annual meeting documents will be mailed to all members no later than March 13, 2019.  Please watch the website and Facebook page for announcements of when they are mailed and how-to follow-up if you do not receive yours. 

Advance Ballots & Proxies Due: Thursday March 21, 2019, 7:00 p.m.  Advance Ballots and Proxies for the board will be due to the office no later than the close of business Thursday, March 21, 2019.  These may be mailed or dropped off in person during office hours.  There is no electronic option for these documents as the originals must be used.  Ballots received after this time will still be counted, but must be presented at the annual meeting by 8:55 a.m.  Proxies may be presented or withdrawn at any time during the meeting. 

Annual Meeting: Saturday March 23, 2019, 9:00 a.m. at the Lodge.  Please plan to arrive early to get checked in with the Teller Committee.

More information will be posted throughout the coming months specific to each date and deadline.  If you have any questions, please contact the office or hlaoffice@frontier.com.